Data Protection Officer
Digimatic Group Ltd
Write in: DIGIMATIC GROUP LTD
82 Ubi Ave 4, #06-04,
Edward Boustead Centre,
- Collection of Personal Data
1.1. “Personal Data” refers to any data, whether true or not, about an individual who can be identified from that data and other information to which we have or are likely to have access, including data in our records as may be updated from time to time which may include, but is not limited to:
(a) contact details: home address, correspondence address, billing address, home phone number and mobile number, e-mail address, work address, work number;
(b) compensation/payment details: bank account details, credit card details, banking information, credit records;
(c) verification details: information pertaining to the verification of identity, including identification type, NRIC No., and identification number;
(d) optional details: includes, but is not limited to age, gender, salary range and employment details, education and profession, hobbies and leisure activities, other related products and services subscribed to, and family and household demographics;
(e) data relating to online session: browser type and version, operating system, domain name; and
(f) any such information as we deem necessary or appropriate from time to time in connection with your commercial relationship with us.
1.2. Scope: When you interact with us, either online or offline, such as by registering for an Account with us, registering with us generally, making bookings for seminars, or enquiring into or purchasing our Products or Services, we may collect a variety of Personal Data from you, including your name, mailing address, phone number, email address, contact preferences and credit card information. When you attend a seminar or event with us, photographs or videos may also be taken, and depending on the location of such seminar or event, closed circuit television cameras may also be in use for security and surveillance purposes. Other additional sources of personal data that may fall within this policy include:
(a) information provided or submitted by you through among others, the use of our Website, and attending our seminars ;
(b) information gathered through promotional activities;
(c) cookies that your web browser store on your computer when you visit a website;
(d) as applicable, publicly available or publicly accessible information; and
(e) such other written or verbal communications or documents delivered to us prior to and during the course of our contractual or pre-contractual dealings with you.
1.4. You should ensure that all Personal Data submitted to us is complete, accurate, true and correct to the best of your knowledge. If you are a person under the age of 18, please ensure that your Personal Data is submitted by a person who is lawfully able to do so on your behalf.
1.5. In relation to particular Products and Services or in your interactions with us, we may also have specifically notified you of other purposes for which we collect, use or disclose your Personal Data. Should you consent, we will collect, use and disclose your Personal Data for these additional purposes as well.
- Purpose and Use of Personal Data
2.2. We may also use your personal data to keep you posted on our latest announcements, promotions, seminar updates and upcoming events by emails, telecommunications means (telephone calls, SMS messages or social chat applications) or internet social media. If you do not wish to receive such information, you can unsubscribe from our mailing list, change your preferences in your Account with us, or inform us in writing or via email. We will put this into effect within 10 business days.
2.3. Where photographs or videos of our seminar or events are taken, these may be used for updates on our Website, on our Facebook page or sent to our subscribers.
(a) for you to enter into the necessary agreement and/or contract to purchase the products and/or services from us;
(b) user or customer relationship management procedures;
(c) processing of orders and payment clearing;
(d) those purposes specifically provided for in any particular service or product offered by us;
(e) credit assessments and other background checks of customers as we may determine to be necessary or appropriate;
(f) customising advertising and content so as to streamline the online experience of customers and to provide personalised marketing and promotional information;
(g) customer care and/or defect rectification works;
(h) in order to respond to the inquiries of customers;
(i) membership registration and offering benefits and privileges;
(j) conducting marketing, promotional and client profiling activities in connection with our Services and related Products for us, our vendors and business partners and other selected companies;
(k) use for internal purposes such as auditing, data analysis, and research to improve any Companies’ Products, Services and customers’ communications;
(l) prevention or detection of crime, for the purposes of investigations, apprehension or prosecution of offenders, or assessment or collection of any tax or duty or other similar impositions; and
(m) meeting any legal or regulatory requirements relating to our provision of services and products and to make disclosure under any statutory legislations, court order, by-laws and relevant regulations applicable to us.
- Disclosure of Personal Data
We generally do not disclose, sell or share your Personal Data with any third parties (except where permitted or required by law), but you hereby consent and authorize use to provide and/or disclose your Personal Data to the following categories of parties:
(a) any person to whom we are compelled or required to do so under law or in response to a legitimate instruction from a competent or government agency;
(b) pursuant to an order of a court of competent jurisdiction;
(c) any Companies, including those established in the future, whether within or outside of Singapore, Malaysia, Taiwan, Thailand and Australia;
(d) where applicable, third parties who provide related services or products in connection with our business, whether within or outside of Singapore, Malaysia, Taiwan, Thailand and Australia;
(e) government agencies, statutory authorities and industry regulators;
(f) organizations including their professional service providers and relevant regulatory authorities whether within or outside Singapore, Malaysia, Taiwan, Thailand and Australia, in connection with the acquisition, disposition and/or intended acquisition or disposition of any of the Companies’ assets and/or of any of the Companies itself whether directly or indirectly;
(g) our auditors, consultants, accountants, lawyers or other financial or professional advisers; and/or
(h) our sub-contractors or third party service or product providers as we may determine to be necessary or appropriate including without limitation, our mailing vendors, as well as vendors that carry out promotional operations on our behalf, whether within or outside of Singapore, Malaysia, Taiwan, Thailand and Australia.
Please be rest assured that consistent with the law, we will only disclose the minimum amount of information which we deem necessary for the purpose and that we will take all appropriate safeguards to ensure the integrity and security of the personal data.
- Third Parties
- Protection of Personal Data
We take all reasonable precautions, including administrative, technical and physical measures, to safeguard your Personal Data against accidental loss, theft, misuse, unlawful processing and damage as well as against unauthorised or accidental access, disclosure, alteration and destruction.
- Access to, correction of and retention of Personal Data
8.2. If you withdraw your consent to any or all use of your Personal Data, any existing contractual relationships that we have with you may be affected, including our not being able to continue providing our Products or Services to you or your being in breach of your contractual obligations to us. In any such event, our legal rights and remedies are expressly reserved.
DIGIMATIC GROUP LTD
82 Ubi Ave 4, #06-04,
Edward Boustead Centre,